Overview Schedule Team Faces Registration Seating Vendors Contingency Checklist
Irvin & Clarissa
Wedding Day Briefing

Irvin
&
Clarissa

✦
Saturday, 25 July 2026
5 ON 25 · Andaz Singapore
01 · Overview

The Big Picture

Here's how the day unfolds. For anything unclear, Melody is your first point of contact.

Getting Ready
7:00
MUA arrives at hotel room
~3.5 hrs
'A' Team Arrives
10:00
The 'A' team gathers at the venue
First Look
10:35
Secluded Pool Corner · 5 ON 25
~10 mins
Tea Ceremony
10:45
Private Room
~45 mins
Solemnisation
11:45
March-in & Ceremony
~30 mins
Lunch
12:20
7 courses & photo rounds
~1 hr 40 mins
Wrap Up
2:00
Tear-down & pack-up
~15 mins
✦ Venue access from 10:00 AM
✦ 66 guests across 10 tables
✦ Solemniser: Mr Chiang Heng Liang
✦ Venue contact: Ruth · 9658 7143
02 · Schedule

Run of Day

Morning
7:00 AM
MUA arrives for Clarissa
Bridal Suite (Room TBC)
Imelda (MUA) arrives to start on Clarissa
7:00-10:00 AM
Mums' MUA session begins
Family Room (Room TBC)
Jade (MUA) arrives · 1.5 hrs per person
Irvin's Mum — 7:00 AM slot
Corina (Clarissa's Mum) — arrives at 8:30 AM for her slot
9:00 AM
MUA works on Irvin
Bridal Suite (Room TBC)
Imelda (MUA) begin makeup on Irvin after Clarissa is done
9:45 AM
Videographer & Photographer arrive
Bridal Suite (Room TBC)
Daniel (Videographer) & Charis (Photographer) arrive, to head up to Bridal Suite for veiling
Melody to bring them up to Bridal Suite
10:00 AM
Venue access opens / 'A' Team arrives
5 ON 25
Calvin begin main hall set-up and AV set-up · mic-check, iPad setup, and TV setup in private room
Aileen/Chon Hei to help Calvin with main hall set-up
Charis (Sister) to help set up registration booth
Aileen & Chon Hei — order 2 boxes of GrabFood for Videographer and Photographer · collect & pass to them
Michelle to receive Hua Florist, ensure that main table centrepieces to be first placed in private room for tea ceremony
Aileen & Chon Hei also help to receive Keong Saik Bakery pastries (3 boxes × 20pc) — may arrive any time between 10:00–10:30 AM; set up in private room for tea ceremony once received
10:00 AM
✦ Veiling
Bridal Suite (Room TBC)
Daniel (videographer) & Charis (photographer) to be in Bridal Suite for veiling
Corina & Peow (bride's parents) present in Bridal Suite
Melody to coordinate and assist with veiling
10:25 AM
Irvin in position at secluded pool corner
5 ON 25
Irvin to be in place before Clarissa arrives
Melody to cue Irvin for arrival of Clarissa
10:30 AM
Veiling done
Bridal Suite (Room TBC)
Clarissa and Photographer/Videographer head down to 25th Floor for First Look
10:35 AM
✦ First Look
Secluded Pool Corner (25th Floor)
Once done, head into the Private Room in the restaurant (on the same floor) after First Look
10:45 AM
✦ Tea Ceremony
Private Room (5 ON 25)
Hotel staff to manage the teacups and teapot
Both sides' parents to help facilitate tea ceremony
Calvin plays Playlist #1: Tea Ceremony BGM
Tea Order
1Irvin's Parents — Joe (Dad), Carol (Mum)
2Clar's Parents — Peow (Dad), Corina (Mum)
3Clar's Paternal Grandma — Ah Ma
4Clar's Maternal Grandparents — Alice (Mama), Lawrence (Gong Gong)
5Irvin's Grand Uncle — Zek Gong
6Irvin's Dad's Sister — Sally (Korkor)
7Irvin's Dad's 2nd Brother — Patrick (Li Zek), Hock Gim (Li Zim)
8Irvin's Dad's 3rd Brother — Barry (Shue Zek), PY (Shue Zim)
9Irvin's Paternal Grand Uncle's Son — Michael (Uncle Michael), Rachel (Auntie Rachel)
10Irvin's Mum's 2nd Sister — Er Yi
11Irvin's Mum's 3rd Sister — Ah Yi
12Irvin's Mum's Brother — Ah Q
13Clar's Dad's Older Brother — Guan Thong (Tua Pek), Susan (Tua Em)
14Clar's Dad's Younger Brother — Guan Liang (Xiao Shu), Helen (San Shen)
15Clar's Mum's Eldest Sister — Elizabeth (Godma)
16Clar's Mum's Brother — George (Ah Gu), Lena (Auntie Lena)
17Clar's Mum's 2nd Sister — Anne (Yiyi Anne), Patrick (Uncle Patrick)
18Clar's Mum's 3rd Sister — Veron (Yiyi Nica), Chester (Uncle Chester)
11:00 AM
Amala arrives
5 ON 25
Amala to receive solemniser who is expected to arrive at around 11:20 AM
11:20 AM
Guests begin arriving
5 ON 25
Michelle & Charis (Sister) manage registration · remind guests to write their names on angbaos
Aileen & Chon Hei help guide guests to seats if needed
Melody ensures signing table is set up — confirm the following are in place: marriage certificate, phones, NRICs, rings, pens & floral place settings
11:30 AM
Tea Ceremony ends
Aileen & Chon Hei bring centrepieces back to main table
Melody focuses on getting everyone into position
11:35 AM
All guests to be seated
5 ON 25
11:40 AM
Pre-ceremony positioning
Michelle — seats Irvin's father & Mums at solemnisation table
Melody — gets Peow & Clarissa ready in private room
Amala — Solemniser in position
Irvin — at the altar
Charis (Sister) — holds any stragglers at the door once March-in starts
Solemnisation Table Checklist
11:45 AM
✦ March-In
5 ON 25
Amala announces · guests rise
Peow walks Clarissa down the aisle
Calvin to play Playlist #2: March-in · music stops once solemniser begins to speak
11:50 AM
✦ Solemnisation
5 ON 25
Solemniser: Mr Chiang Heng Liang
Event Sequence (15-20 mins)
1Declaration of Consent (I Dos)
2Exchange of Vows
3Ring Exchange
4Sit down for Signing of Ceremonial Certificate
Calvin can play Playlist #3: Solemnisation BGM, music stops once signing is complete
5Pronouncement (Mr and Mrs)
6Photo-Taking
Calvin can play Playlist #3: Solemnisation BGM during this time
Afternoon
12:20 PM
✦ 1st Course served
5 ON 25
Solemnisation ends · main table reorganised for lunch
Amala cues Solemniser's departure
Calvin plays Playlist #4: Lunch Reception BGM
12:40 PM
✦ Thank You Speech · 2nd Course
5 ON 25
Amala to give introduction for Thank You Speech by the Couple
Irvin & Clarissa address their guests
Calvin to pause background music during speech
1:00 PM
3rd Course · Photo-taking — Tables 1 & 2
Siblings (Calvin, Michelle, Charis) rotate guiding groups to private room
Amala announces each round and cues the next group to be ready
1:20 PM
4th Course · Photo-taking — Tables 3 & 4
1:40 PM
5th Course / 6th Course · Photo-taking — Tables 5 & 6
2:00 PM
7th Course (Dessert) · Photo-taking — Tables 7, 8 & 9
Happy Birthday Guan Thong! (Table 5) 🎂
Couple to give Closing Remarks — to remind guests that they can take the flowers home with them
2:10 PM
✦ Wrap Up · Farewell
5 ON 25
Calvin plays Playlist #5: Farewell BGM
Parents thank guests at the door
2:15 PM
Tear-Down
Calvin & Melody — collect table collaterals
Charis (Sister) & Michelle — pack up registration table
03 · Team

Roles & Responsibilities

Each person owns their domain end-to-end. When in doubt, check in with Melody.

Melody
Melody
Wedding Coordinator
  • Owns the full run of day — all time-checks and milestone cues, start to finish
  • Team's go-to for troubleshooting and escalation (vendor no-shows, AV issues, schedule delays)
  • POC for Videographer (Daniel) and Photographer (Charis) — first call if either has an issue
  • 10:25 AM: Cues Irvin into position at the secluded pool corner before Clarissa arrives; stays on hand to time-check First Look at 10:35 AM
  • 11:20 AM: Confirms solemnisation table is fully set — marriage certificate, phones, NRICs, rings, pens, and floral place settings all in place
  • 11:30 AM: Flags if tea ceremony is running long (hard stop 11:30 AM); starts getting everyone into position for the ceremony
  • 11:40 AM: Gets Peow & Clarissa ready in the private room ahead of March-in
  • Helps facilitate photo-taking, rotating with Calvin, Charis & Michelle
  • 2:15 PM: Collects table collaterals with Calvin at tear-down
Calvin
Calvin
Decor, AV & Set-up Lead
  • 10:00 AM: Main hall set-up (with Aileen & Chon Hei); AV set-up, mic-check, and TV set-up in the private room for the tea ceremony
  • In charge of all music cues on the day — controlled via Spotify on his own phone logged into Irvin's account (no longer via iPad)
  • Looks to Melody for the go-ahead on each music cue
  • 10:45 AM: Plays Playlist #1 (Tea Ceremony BGM)
  • 11:20 AM: Ensures dining room is guest-ready
  • 11:45 AM: Plays Playlist #2 (March-in) — stops once the solemniser begins to speak
  • 11:50 AM: Plays Playlist #3 (Solemnisation BGM) during signing of the certificate, and again during post-ceremony photo-taking
  • 12:20 PM: Plays Playlist #4 (Lunch Reception BGM)
  • 12:40 PM: Pauses background music during Thank You Speech; resumes after
  • 1:00 PM: Rotates guiding photo groups to the private room with Melody, Michelle & Charis (Sister)
  • 2:10 PM: Plays Playlist #5 (Farewell BGM)
  • 2:15 PM: Collects table collaterals with Melody at tear-down
  • Ring bearer — holds both wedding rings and brings them on the day
Michelle
Michelle
Registration & Tea Ceremony Lead
  • 10:00 AM: Receives Hua Florist; ensures centrepieces are first placed in the private room for the tea ceremony
  • Ensures the hotel has set up the tea ceremony room as requested — divider up, coffee table removed, TV screen set up; can also set up the PowerPoint on the TV screen
  • Once room is ready, hands over the tea ceremony for both sides' parents to facilitate
  • Then heads to the registration booth to help Charis (Sister)
  • 11:20 AM: Co-manages registration table with Charis (Sister) as guests begin arriving
  • 11:30 AM: When tea ceremony ends, comes over to collect the angbao box and secure it
  • Parking coupons POC — all coupons go through her for distribution to vendors or family members
  • Passes one parking coupon to the florist, and works with Ruth to bring the florist up from the cargo area
  • 11:40 AM: Positions Irvin's father & Mums at the solemnisation table
  • 1:00 PM: Rotates guiding photo groups to the private room (with Calvin, Melody & Charis Sister)
Charis
Charis
Registration & Angbao Lead
  • 10:00 AM: Sets up the registration table and takes charge of anything related to it
  • 11:20 AM: Co-manages registration with Michelle — ensures guests drop their angbao, write their names on it, and know their table number
  • Sole custodian of the angbao boxes — all angbao are held with her
  • Once registration ends, secures the angbao boxes in the Bridal Suite (Room TBC); gets the room key card from Irvin
  • 11:40 AM: If not all guests have arrived by March-in, remains stationed at registration to hold stragglers at the door until March-in is complete
  • 1:00 PM: Rotates guiding photo groups to the private room (with Calvin, Melody & Michelle)
Amala
Amala
Emcee & Solemniser POC
  • 11:00 AM: Arrives at venue as primary contact for the Solemniser
  • 11:20 AM: Receives the Solemniser and orients him to the solemnisation table
  • 11:35 AM: Coordinates with the Solemniser 15 minutes ahead of the ceremony
  • 11:40 AM: Confirms Solemniser is in position for pre-ceremony
  • 11:45 AM: Announces March-in and cues guests to rise
  • 12:20 PM: Cues Solemniser's departure
  • 12:40 PM: Introduces the Thank You Speech
  • 1:00 PM – 2:00 PM: Announces each photo round and cues the next group to be ready
  • 2:00 PM: Birthday shoutout for Guan Thong 🎂
Aileen & Chon Hei
Aileen & Chon Hei
Runners — Centrepieces & Pastries
  • 10:00 AM: Assist Calvin with main hall set-up
  • 10:00 AM: Order 2 boxes of GrabFood for Videographer & Photographer (budget $40 total, no dietary requirements); collect and pass to them once ready — will be reimbursed
  • 10:00–10:30 AM: Receive Keong Saik Bakery pastries (3 boxes × 20pc) — may arrive any time in this window; set up in private room for tea ceremony once received
  • 11:20 AM: Help guide guests to seats if needed
  • 11:30 AM: Once tea ceremony ends, bring centrepieces back from private room to main table
  • Assist Melody with positional cues throughout the day if needed
The Wedding Party

Important Faces to Remember

A quick reference so everyone on the team knows who's who on the day.

Bride's Family
Bride's Family
Family of the Bride
Mother: Corina Lee
Father: Peow
Groom's Family
Groom's Family
Family of the Groom
Mother: Carol Chin
Father: Joe Lim
Inspiration

Registration Desk

Visual references for how the registration area should look and feel on the day. These are just a guide — Charis should use her discretion on the actual set-up.

04 · Venue

Seating Plan

5 ON 25 at Andaz Singapore · 10 tables · 66 guests

3D Venue Walkthrough

Walk through the actual venue layout before the day — useful for picturing where the tables are located.

View in Matterport
Seating Chart
PILLAR PILLAR PILLAR PILLAR Table 4 9 pax Table 5 9 pax Table 6 9 pax Table 2 4 pax Table 7 4 pax Table 1 5 pax Table 3 7 pax Table 9 6 pax (+1 baby) Table 8 4 pax (+1 baby) Table 10 9 pax Couple's Table Kitchen
Tables 4–6: 9 pax
Tables 1–2, 7–8: 4–5 pax
Tables 3, 9: 6–7 pax
Table 10 — Couple's Table (9 pax)

Photo-taking order: Tables 1–2 → 3–4 → 5–6 → 7, 8, 9
Groups guided to private room · Private room walls to be broken down before guests arrive

Detailed Seating Chart
Detailed seating chart with guest names for all tables
Download as PNG Guest List (Google Sheets)
05 · Vendors

Vendor Contacts

All vendor arrivals to be confirmed one week prior. When in doubt, call your POC first.

Venue
5 ON 25 · Andaz Singapore
Contact: Ruth · 9658 7143
POC: Michelle & Melody
Note: Michelle specifically handles tea ceremony liaison
Hair & MUA
Autelier – Imelda (Bride & Groom)
Contact: Imelda · 8893 3389
POC: Irvin & Clarissa
Arrival: 7:00 AM
Hair & MUA
Autelier – Jade (Mums)
Contact: Jade · 9848 7332
POC: Irvin & Clarissa
Arrival: 7:00 AM · Family Room (Room TBC) · 1.5 hrs per person
Videographer
Unveil Productions
Contact: Daniel · 8202 7282
POC: Melody
Note: Hotel room first for veiling → restaurant for First Look
Arrival: 9:45 AM · Bridal Suite for veiling
Photographer
Perfect Statement
Contact: Charis · 9023 1229
POC: Melody
Note: Hotel room first for veiling → restaurant for First Look
Arrival: 9:45 AM · Bridal Suite for veiling
Florals
Hua Florist
Contact: 9438 5907
POC: Michelle
Arrival: 10:00 AM
Solemniser
Mr Chiang Heng Liang
Contact: 9684 6260
POC: Amala
Arrival: ~11:20 AM
Pastries
Keong Saik Bakery
POC: Aileen & Chon Hei
Note: 3 boxes × 20pc mini pastries · Receive delivery & bring to private room
Arrival: 10:00–10:30 AM · May arrive any time in this window
06 · Contingency

Emergency & Contingency

Hopefully none of this is needed. But just in case — here's the plan.

Vendor No-Show
Photographer/Videographer: Contact Melody immediately. Call Daniel (8202 7282) or Charis – Perfect Statement (9023 1229) directly.

Florist: Michelle to call Hua Florist (9438 5907) directly.

Solemniser: Amala to call Mr Chiang Heng Liang (9684 6260). Delay ceremony up to 15 mins — inform Melody.
Schedule Delays
Tea Ceremony runs long: Melody flags at 11:25 AM. Hard stop at 11:30 AM.

Ceremony runs long: Amala liaises with Solemniser. Inform kitchen to hold first course.

First Look delayed: Melody adjusts downstream timings, such as tea ceremony.

General buffer: ~10 min grace at each milestone.
Guest Management
Very early guests: Hold at registration — do not allow entry to the private room until 10:45 AM.

Late guests (during March-in): Hold at door until March-in is complete.

Angbao box: Always with Charis (Sister). If unsure, check with her.
AV & Set-up Issues
AV problems: Calvin to escalate to hotel AV staff & Ruth (9658 7143) immediately.

Floral issues: Michelle to liaise with Hua Florist directly.
Emergency Numbers
Police: 999
Ambulance: 995
Venue (Ruth): 9658 7143
Raffles Hospital: 6311 1111 · 585 North Bridge Road
Day-Of Logistics

Checklist

Tick off as you go — keep this handy on the day.

Things to Pack
Vendor and Team Arrivals
7:00 AM
8:00 AM
09:45 AM
09:45 AM
10:00 AM
10:00 AM
10:00 AM
10:00 AM
11:00 AM
11:20 AM
Casey
Ask Casey
Irvin & Clarissa · 25 Jul 2026
I'm Calvin, what do I do now? What time does ceremony start? I'm [name], what should I be doing at [time]?